Current Priorities

• Learning Management System (LMS) re-design
  • Entering the final stages of development. Looking at mid to late May for roll out.
• Payments Processing/Refund Automation
  • Along with the behind-the-scenes enhancements, members will see a detailed receipt accessible to them (a common request!)
• Data Warehouse
• Learn to Swim Application
• OTS Bugs/Features
  • This work will continue for at least a few weeks.
• Swim-A-Thon Enhancements/Bugs
• Club Renewal Simplification
  • Clubs should only need to indicate if they are Year-Round or Seasonal and then complete payment. All other changes can be made through their club profile as needed.
• Bulk Club Renewal/Other OMR Enhancements

Upcoming Roadmap

• Continued Data Warehouse evolution
• Dashboard Reporting
• Club Recognition Program
• Security Admin Tool

Features/Enhancements (Deployed 4/26/2023)

• Officials Tracking System
  • National Certification History view is live (Staff, LSC)
    • A new pill was enabled specific to National Certifications. For those that aren't officials, it would be found when an official selects My Official History (middle pill is new):
      
      
      
      
  • Column sorting on Meet History view (Staff, LSC)
  • OTS Sessions only look at Sanctioned competitions (Staff, LSC)
  • LSC Certifications now show full history regardless of LSC (Staff, LSC)
  • Bulk Add Officials to Meets prior to meet start date along with more information in grid (Staff, LSC)
• Meet Staff Add now validates registration on meet date rather than today’s date (Staff, LSC)
• Swim-A-Thon
  • Can now cancel a Swim-A-Thon (Staff)
  • Prize dropdown sorts correctly (Staff)
• Times Upload now notifies user when upload does not complete (Staff, LSC, Club, NCAA).
• Member Search now currently shows UN athletes during 60-day UN period (Staff, LSC)
  • Members were previously showing their new club attachment before the completion of their required transfer period.
• Member Times Screen is now organization-specific (Staff, LSC, Club, Member)
  • Only USA Swimming recognized times will be visible on the USA Swimming filter. Times that weren't valid at the time of upload will no longer be shown in that view.
  • Times are displayed upon initial loading (rather than requiring filters to be set before seeing times).

Bug Fixes (Deployed 4/26/2023)

• Swim-a-Thon prize dropdown is fixed (Staff)
• OME Export correctly designates Foreign athletes now (Staff, LSC, Club)
• Club Registration club info bug is fixed (Staff, LSC, Club)
  • This was preventing clubs from getting through the first step of the club registration process.

Current Priorities

• Learning Management System (LMS) re-design
• Lane Sheets
• Payments Processing/Refunds
• Data Warehouse
• Learn To Swim Application
• OTS Bugs/Features
• Swim-A-Thon Enhancements/Bugs
• Times Enhancements

Upcoming Roadmap

• Continued Data Warehouse evolution
• Dashboard Reporting
• Club Renewal Simplification
• Bulk Club Renewal/Other OMR Enhancements
• Security Admin Tool

Features/Enhancements (Deployed 4/12/2023

• OME – Launched to LSCs April 12th (Staff, LSC, Club)
• Groups tasks/bugs in progress (Staff, LSC)
• OTS LSC Bulk Recertification has been launched
  • Extended the date dropdown and changed Birthdate to Expiration date (Staff, LSC)
• Incremental Times Upload – LSCs can now upload only new times if times are already loaded (Staff, LSC)
• Records Admin Tool – Launched (Staff, LSC)
• Update to Member Good Standing process to set the expiration to one’s 18th birthdate if he/she has not completed APT (Staff, LSC, Club)
• LMS Re-design moving to testing phase and final touches (Staff, LSC, Club)
  • Launch planned for Middle of May
• Proof of Concept on Data warehouse in place – should be progressing quickly now (Staff, LSC, Club)
• Records Automation fully tested and working great (Staff, LSC, Club)
• Reporting Updates

Bug Fixes (Deployed 4/12/2023)

• Officials Tracking System
  • Fixed Session Counts (Staff, LSC)
  • Removed duplicates on search grid and LSC Certification grid (Staff, LSC)

Current Priorities

• Online Meet Entry (OME) final enhancements - We remain on track for a late March/Early April full release.
• Learning Management System (LMS) re-design - Work on this is progressing nicely and it is now moving to testing/final touches.
• Payments Processing - There are some required enhancements to payments to better support our e-commerce (including items like OME).
• Data Warehouse and times matching - We've seen improvement in moving results into the Data Warehouse and how this impacts seeing them on the Individual Times Search and Reporting. Just so you know, uploaded times are only replicated once daily. Always give 24 hours before reaching out regarding times not showing in reporting/times search after loading.
• Times Recon/Times Upload/Meet Recon - This week saw the release of IDs being used in Recon and Times upload. In addition, the Times Recon is now available (more information further down).
• IMX/IMR - This week brought the release of the IMX/IMR reporting on the USA Swimming website - https://www.usaswimming.org/times/imx-imr
• HQ Group Enhancements - Although this is currently targeted towards HQ use, these enhancements may also impact LSC and Club use.
• Lane Sheets (Broadcast tool)

Features/Enhancements (Deployed 3/15/2023)

• OME
  • Final Testing with LSCs – hope to launch to LSCs by the end of March (Staff, LSC, Club)
  • Can now have Time Standards with no qualifying window (Staff, LSC, Club)
  • Club/LSC Permission fix on Updating Time Standards (Staff, LSC, Club)
• Use Member ID in Meet Recon Upload (Staff, LSC, NCAA)
• Use Member ID in Times Upload (Staff, LSC, NCAA)
• Times Recon Feature (Staff, LSC) – launching tonight
• Groups tasks/bugs in progress (Staff, LSC)
  • Groups Add Member no longer requires Member ID (Staff, LSC)
• Lane Sheets - Final touches/testing (Staff)
• Website – IMX Widget launched
• LMS Re-design moving to a test phase and final touches (Staff, LSC, Club)
• OMR now prevents two seasonal registration in the same membership year (Staff, LSC, Club)
• Reporting Updates

Bug Fixes (Deployed 3/15/2023)

• Times Upload can handle 25 splits (Staff, LSC, Club)
• Times Upload loads all 1650 splits now (Staff, LSC, Club)
• OTS My Meet History now works for all Officials (Staff, LSC, Club)

Upcoming Roadmap

• Pre-Competitive/Learn-To-Swim
• HQ/LSC Records Admin Tool
• Continued Data Warehouse evolution
• Dashboard Reporting
• Swim-A-Thon Enhancements
• Security Admin Tool

Times Recon Tool - To access the Times Recon, head to Competition -> Meet Details -> Meet Search. Select the meet you wish to run a times recon for, and you will now see a Times Recon option.

After you upload a cl2 file (please use Entries for SWIMS Times Recon from File -> Export in Meet Manager), you will not receive a pop-up telling you to go to reporting. That will be updated in a future release. Instead, wait for the loading screen to go away and head to Reporting -> LSC Times Recon Report. This is similar to how the registration Meet Recon works (minus the pop-up telling you to go there).

Next, you will select your meet from the drop-down. Just so you know, we currently only see future meets in the list (we will work through this in future updates).

After selecting your meet, enter the qualifying window (if any) and click View Report.

As this is a new release, please report any issues you might have, so I may gather them and relay that info to the team.

On that previous registration webinar, it was discussed that after April 1, 2023, there would be no upgrades for expired seasonal memberships. If someone wishes to continue after their registration expires, they must go into OMR and purchase a full membership. We will not honor refunds or extension requests (where we extend the seasonal a few days to allow an upgrade) after April 1 for transactions involving expired seasonal memberships.

Features/Enhancements (Deployed on March 1st)

• OME
  • Final Testing with select LSCs
  • Unattached athletes can now add a coach to the credential list (Staff, LSC, Club)
• Groups tasks/bugs in progress (HQ, LSC)
• Lane Sheets
• Website - NCAA Times Search widgets in final testing
• Removed video links from Login Page (Staff, LSC, Club)
• Reporting Updates

Bug Fixes (Deployed on March 1st)

• Non-registered clubs no longer have OMR links (Staff, LSC, Club)
• Bug fix on Background check (Staff, LSC)

Current Priorities

• Online Meet Entry (OME) final enhancements (15% of team)
• NCAA Selections tool (20% of team)
• Learning Management System (LMS) re-design analysis (15% of team)
• Lane Sheets (15% of team)
• Data Warehouse and times matching (10% of team)
• IMX/IMR (10% of team)
• Website Widgets – NCAA, Records, IMX (5% of team)
• HQ Groups Enhancements (10% of team)

Features/Enhancements (Deployed throughout the week)

• OME
  • Feature to Force Aggregate Time if Aggregate is faster than team time (Staff, LSC, NCAA)
  • Feature for Admin to remove someone from OME Roster (Staff, LSC, NCAA)
  • Expanded beta testing OME (LSC)
  • Update Times feature (Staff, LSC, NCAA)
• Website – NCAA Times Search widgets in progress
• Reporting
  • We continue to work through the issue with the LSC Top Times report. However, with the right parameters, the LSC Club Top Performers, Single Age, or Future Age Top Times reports can do the same thing.
  • You can now filter the LSC Club Roster by Outreach Athlete as the member type.
• OME Psych Sheet (Staff, LSC, NCAA)
• Multiple OME Reports (Staff, LSC, NCAA)

Bug Fixes (Deployed throughout the week)

• Member Upgrade process fix

Upcoming Roadmap

• Learning Management System (LMS) re-design
• HQ/LSC Records Admin Tool
• Continued Data Warehouse evolution
• Dashboard Reporting
• Swim-A-Thon Enhancements
• Pre-Competitive/Learn-To-Swim

Features/Enhancements (Deployed on February 15th)

• OME
  • Multiple NCAA Enhancements
  • Be able to use Override time for any event regardlesss of if you have a qualifying time (LSC, NCAA)
  • Update Times feature (Staff, LSC, NCAA)
• Selections - Final Testing
• Groups - Group Categories update (National Team)
• LMS - Feature added to get completion dates for users who go straight to Center for Safe Sport (Staff, LSC)
• Website
  • Record Tracking, All Time Age Group Top 100 Reports are live (Staff, LSC, Club, Member)
  • Website - NCAA Times Search widgets in progress
• Reporting
  • Ages added to LSC Reports (LSC)
  • VCC by Club Size Report (Staff, LSC, Club)
  • NCAA/OME Reports (Staff, LSC, NCAA)

Bug Fixes (Deployed on February 15th)

• OME Enhancements for NCAA

Features/Enhancements (Deployed Today)

• Times Error Tank - Potential Unmatched screen is now including the Member ID lookup (Staff, LSC)
• 

Features/Enhancements (To be Deployed on February 15th)

• OME
  • Additional NCAA enhancements (NCAA)
  • Update Times feature in Progress (Staff, LSC, NCAA)
• Selections
  • Selections Entries Export in Progress (NCAA)
• Member Card- Expired Junior Coach member cards for 18-year-old members no longer shows (LSC)
  • This was a bug where Jr. Coaches that turned 18 were issued a coach card, but the Jr. Coach card was still visible
• All Courses
  • LSC Edit screen now only shows most recent completion date (LSC)
  • Welcome to USA Swimming (LSC) now included
• LMS - Feature added to get completion dates for user who go straight to Center for Safe Sport (Staff, LSC)
• Website - Record Tracking, All Time Age Group Top 100 reports in final testing (Staff, LSC, Club, Member)

Bug Fixes (Already Deployed)

• Virtual Club Championships (VCC) Report (missing clubs) on the website has been fixed.
• Virtual Club Championships (VCC) Detail view has been fixed (Staff, LSC, Club).

Current Priorities

• Online Meet Entry (OME) final enhancements (15% of team)
• NCAA Selections tool (30% of team)
• Learning Management System (LMS) re-design analysis (20% of team)
• Lane Sheets (15% of team)
• Data Warehouse and times matching (10% of team)
• Virtual Club Championships/IMX/IMR (10% of team)

Features/Enhancements (Deployed on February 2nd)

• Software Upgrade to Reporting tool (completed on 2/1)(Staff, LSC)
• Times Error Tank - Potential Unmatched screen is complete (Staff, LSC)
• OME
  • Unattached athletes can enter themselves (Staff, LSC, Club)
  • Getting Altitude Adjusted Swim Times into OME Entry (Staff, LSC, Club)
• Selections
  • Division III rules have been implemented (NCAA)
  • Psych Sheet Report and ALternate reports are complete (NCAA)
• Virtual Club Championships (VCC) Report on the website has been fixed. We are still working the Detail view (Staff, LSC, Club)
• LMS0 Feature added to auto enroll soon-to-be 18 year olds into APT
• OTS- LSC Bulk Recertify application is complete (LSC, Official)
• Reporting

Bug Fixes (Deployed on February 2nd)

• OTS- Session Count in grid has been fixed (LSC, Official)

Upcoming Roadmap

• Learning Management System (LMS) re-design
• Lane Sheets
• HQ/LSC Records Admin Tool
• Continued Data Warehouse evolution
• Dashboard Reporting
• Swim-A-Thon Enhancements
• Pre-Competitive/Learn-To-Swim

Current Priorities

• 1/2 of the team has been steady working on continued OME enhancements and NCAA Selections tool
• IMX and VCC
• Data Warehouse improvements
• NCAA customer support and times matching
• Merges

Features, Enhancements, Bugs

• OME successfully launched on January 3rd
  • It is only open for NCAA and select USA Swimming meets
  • Fixed a bug on alternate events
• Updated 36,000 Member Registration records from New to Renew due to merges
• National Age Group Records widget is live
  • This is an important step for LSCs to get closer to their records reporting and management
• Numerous HQ Committees enhancements
• OTS Enhancements/Bugs
  • Can now extend LSC Certification up to the year 2030
  • Meet History is now live in OTS
  • We are working on LSC Bulk Recertification
• LSCs can now Add/Edit courses on All Courses
  • This will allow registration admins to enter certifications for people that don't yet have a role (like CPR for someone that isn't a coach)
• Expired Member cards now display
• Meet Add, Meet Staff, and Meet Sanction Request all utilize a new member lookup using First Name, Last Name, LSC
  • This will operate like the OTS search. We will continue looking to make the searches more consistent throughout areas in SWIMS.
  • 
• Times Error Tank
  • Added Middle Name/Initial to the right (Match) side of the grid
  • We are still testing a change to the Unmatched screen that provides potential matches
• Meet Recon
  • Additional changes to the matching logic of the name were released (and subsequently tweaked com more). There was a glitch with close in name matching showing incorrect people (not in the meet) which is corrected.